Time Tracking
Structured hours per person, project and week — without chasing spreadsheets.
Connects with Project Management, Reports, Leave & Calendar
Learn moreBuilt by Osteam Software B.V. · Eindhoven, The Netherlands
Turn daily operations into connected, usable data.
XaaX brings projects, people, assets, meetings and workflows into one modular operations platform. Start with the modules you need, connect the systems you already use and expand as your company grows.
14-day free trial · No credit card required · Works on desktop and mobile
Your company already has the data. It is simply scattered.
Every working day produces valuable operational information — hours, decisions, orders, assets, customer context. Most of it ends up spread across places that don't talk to each other.
Where it usually lives
- Spreadsheets
- Email threads
- Chat messages
- Meeting notes
- Individual employees
- Separate business tools
- Paper and manual processes
Spreadsheets are not the enemy — they are excellent tools. But once processes, teams and data relationships grow, they become hard to govern: versions diverge, ownership blurs and nothing is connected.
What disconnected data costs
- The same data is entered twice in different places
- Context is missing when decisions have to be made
- Responsibilities are unclear and follow-ups are missed
- Reporting takes days instead of minutes
- Company knowledge leaves when people leave
- AI tools have no reliable business context to work with
Modular by design
One operational workspace. Only the modules you need.
XaaX modules are not separate tools in a grid — they read and write the same connected company data. Activate what you need today, add more later.
Work & People
Projects & Relationships
Project Management
Every project with its reference, client, team and logged hours in one record.
Connects with Time Tracking, CRM, Reports
Learn moreCRM
Leads, clients and follow-ups that never depend on one person's inbox.
Connects with Project Management, Order Management, Meetings
Learn moreOrder Management
Incoming orders with documents, status and delivery tracking.
Connects with CRM, Warehouse, Project Management
Learn moreAssets & Operations
Hardware & Licences
Know exactly which devices and licences exist, and who has them.
Connects with Project Management, Reports
Learn moreFleet Management
Vehicles, kilometres and maintenance without the paper logbook.
Connects with Reports
Learn moreWarehouse
Stock levels and movements you can trust, with low-stock alerts.
Connects with Order Management, Reports
Learn morePlanned
Production Flow
Production steps, work orders and shop-floor progress.
Intelligence & Reporting
Reports
Client-ready PDF and Excel reports from data your team already entered.
Connects with Time Tracking, Project Management, CRM
Learn moreBeta
Meetings
Turn meetings into decisions, actions and measurable progress.
Connects with Project Management, CRM, Reports
Learn morePlanned
AI Insights
Signals from your own operational data — with sources, not magic.
New · XaaX Meetings (Beta)
Turn meetings into decisions, actions and measurable progress.
XaaX Meetings captures company discussions, creates structured meeting records and connects approved action points directly to projects, tasks, customers and responsible team members.
- Record physical meetings from your phone, or upload online meeting audio
- Searchable transcript with timestamps
- Draft summary, decisions, action points, risks and open questions
- Every generated item links back to its source timestamp
- Nothing becomes a record without human review and approval
- Configurable retention and permanent deletion of recordings
Recording requires notifying participants. XaaX shows a clear recording indicator and lets your organisation configure its own consent notice — it is your responsibility to record lawfully.
Explore XaaX MeetingsRecord an on-site meeting
Log hours from a customer location
Review tasks and action points
Check stock in the warehouse
Look up customer and project context
Log kilometres after a drive
Work does not only happen behind a desk.
XaaX runs as a responsive, installable web app on any modern phone or tablet — no app store needed. Everything your team captures in the field lands in the same connected workspace.
Native iOS and Android apps are on the roadmap; today XaaX ships as a progressive web app you can install from the browser.
See mobile capabilitiesCustom solutions
Your processes should not have to fit generic software.
Osteam Software extends XaaX with custom modules, forms, approval workflows, dashboards, integrations and data imports — all built on the shared XaaX data layer.
1
Understand the process
2
Configure existing modules
3
Build only what's missing
4
Integrate with the data layer
5
Improve progressively
AI & Data
AI becomes useful when your business data is structured.
XaaX first creates reliable operational records. Because modules share one data layer, relationships between projects, hours, assets, meetings and customers provide real business context. On top of that foundation, AI can identify patterns, surface risks and prepare reports — with every recommendation linking back to its source records, and people staying in control of consequential actions.
How XaaX approaches AISignals grounded in your records
- A project is consuming more hours than expected
- The same action point has stayed open across three meetings
- A hardware warranty is nearing expiry
- Stock is below the configured minimum
- A customer follow-up has no owner
Meeting analysis is available today in the Meetings module (beta). Cross-module AI insights are planned and will be labelled as such until they ship.
Connect what already works. Improve what does not.
XaaX can run as a complete workspace on its own — or alongside the ERP, accounting, CRM or MES systems you already rely on.
Standalone
A complete workspace for teams that want one system for daily operations.
Integrated
Connect existing ERP, accounting, CRM or MES systems through custom integrations.
Import
Bring existing records in from spreadsheets and legacy tools.
Export
Your data stays yours — export in common formats like Excel and PDF.
Security & ownership
Your data. Your workspace. Your rules.
Each company runs in an isolated workspace with role-based access, audit logging and configurable retention. XaaX is designed to support GDPR-aligned business use, on EU-region data infrastructure. Your business data belongs to you — we never sell it.
Read the security overview- Isolated workspace per company
- Role-based access control
- Audit log of important actions
- Data export at any time
- Configurable retention, including meeting audio
- Encryption in transit and at rest
Pricing
Choose a plan. Activate its modules. Grow from there.
Choose the plan that matches your team and activate the modules included in that plan. Additional modules and custom solutions can be added as your operation grows.
Starter
€49/month
Up to 10 users
Growth
€119/month
Up to 50 users
Business
€249/month
Unlimited users
Start free trial
14 days, every module unlocked, no credit card. Compare plans in detail